Wedding Planners

Part Time // Contract

Wedding_RichardSamantha_TrungHoangPhotography (633)

About Make it Mariko

Make it Mariko (pronounced MAH-ree-ko) is a San Francisco experiential events agency led by women of color that creates magical, meaningful moments for the community. We are experience curators, community activators, corporate planners, nonprofit advocates, and event enthusiasts.

We are committed to curating creative, inclusive, and diverse spaces in the events industry to challenge the status quo and pave the way for a new generation of event experience curators. Our company was founded in 2015 by Gina Mariko Rosales and we have a wide network of creative partners, vendors, and clients that we work with throughout the Bay Area and beyond.

About Weddings In Color

“LOVE IN EVERY HUE”
Weddings In Color is a curated collective of diverse vendors that create magical, meaningful wedding experiences. We are here for couples that want to break from the traditional status quo and host personalized, curated weddings that truly represent you as a couple.

We focus on highlighting people of color, and LGBTQ+ minority vendors that are often under-represented in the wedding industry.

About the Role

The Weddings In Color Wedding Planner will manage Client Couples to curate a memorable wedding experience rooted in family, love, and community. Each Planner will use our set templates, slide decks, all-inclusive packages, and vendor rate sheets to guide couples through the wedding planning process from start to finish — choosing the right venue & vendors to make their dream wedding come to life.

We have already curated all inclusive packages for our couples, so our Planners will act as sales managers, creative professionals, and emotional support for our Clients going through the wedding planning process.

We’re looking for people who have past experience doing wedding planning already and who feel comfortable filling this multi-faceted role. Training will be provided to teach you the specifics of our wedding packages and to learn about our vendors.

This contract position could eventually lead to a full time role as our team and company grows! It’s a great opportunity for talented wedding and event professionals who want to make additional income or folks looking for part time work.

Women and people from historically marginalized communities are highly encouraged to apply.

What You’ll Be Doing:

Duties may vary week to week, but generally will include:

WEDDING PLANNING

Full Service Wedding Planning for Couples assigned to you (you will denote in your application form how many weddings per year you are open to managing)
Meetings:
- 4-8 meetings per client depending on the package over the course of 3 months – 1 year
- Typically the meetings are weekly the month of
Vendor Coordination with our in house Vendor Team already part of our all-inclusive package. We have up to 3 vendor options per vendor category – your job is to walk Couples through the options and choose the best fit for their wedding. Vendors include:
- Venue
- Furniture Rentals
- DJ, A/V, and Lighting
- Florals
- Photographer
- Photobooth
- Videographer
- Caterer & Bar
- Cake/Dessert
Wedding design lookbook creation per each couple’s vision
Manage wedding upgrades as needed (i.e. specialty linens, soft seating lounges, food & beverage upgrades, etc)
Manage up to (3) Venue Site Visits from our list of Featured Venues in San Francisco, Berkeley, Oakland
Day-of Timeline development
Budget Management
Venue Layout/Floorplan Management via AllSeated
Manage shared Google docs folder & Couple Overview slide deck
Wedding website & invite consulting

Day of Coordination

Venue/Vendor final confirmations week of
10-12 hours of onsite coordination to ensure the smooth running of the wedding
Manage an onsite Event Coordinator who will be your assistant
Ceremony rehearsal coordination the day before
Onsite coordination & event setup management
Execution of day-of timeline
Final payment/gift/tip distribution to vendors at end of event
Event breakdown, final venue walk through, and collection of leftover items

What We’re Looking For:

Past experience with wedding planning with Clients (not just your own)
Must be proficient with Google GSuite (Gmail, Drive, Docs, Sheets, Slides, etc)
Strong problem solver who is resourceful and can find creative solutions to any challenge.
Great interpersonal skills – you enjoy interacting with people and building new relationships.
Strong communication skills – verbal, written and presentation – and can confidently pitch in both a 1:1 and group setting.
Someone who thrives in ambiguity and is highly attuned to people’s needs.
Wedding Planners often provide emotional support and positive encouragement to Couples to make the process not stressful and actually fun.
Knowledge of project management systems such as Asana, Monday, or ClickUp is a plus.
Ability to travel to San Francisco, Oakland, Berkeley for site visits and weddings onsite as needed.

Requirements

Must have experience with Google GSuite (Gmail, Drive, Docs, Sheets, Slides, etc)
Must have your own reliable laptop with camera and access to WIFI.
Must have access to a car.

Additional Details

Hours & Compensation

Part Time Contract position
Planning is spread across 6 months – 1 year
Flat rate for every wedding that you plan.
Mileage is covered for any weddings more than 60 miles outside of San Francisco zip code 94103.
5% sales bonus for any client that you refer to Make it Mariko or Weddings In Color that ends up booking with us.

Location

Most of the work will happen virtually, but you will be expected to be onsite for venue site visits and the actual weddings. Our main venues are located in San Francisco, Oakland, and Berkeley.
Co-working is an option from our current office, Studio Mariko at 447 Minna St, San Francisco.

Timeline

We are looking to start interviews ASAP with planning to begin as early as January 2025.

To Apply

Please email jobs@makeitmariko.com with the subject line “Your Name / Wedding Planner”, and include the following:

A Cover Letter or Proposal describing your interest, experience, and background. Please make sure to address the following:
- Why you want to be a part of this project
- Your relevant experience for this role based on this scope of work
Resume or Portfolio of past relevant work

Pro Tips

NO CALLS. Questions are encouraged during the interview process.
Please follow directions. Incomplete applications will not be considered.
We can spot a Chat GPT cover letter within seconds. We will spend just as much time reviewing your application as you spend writing it. So please make sure to personalize.

Applications will be accepted on a rolling basis until the right candidate is found. Interviews will begin immediately.